Planning Your Nashville Convention

//Planning Your Nashville Convention

Planning Your Nashville Convention

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Everything You Need to Plan a Music City Center Event

nashville businessWith the opening of the Music City Center imminent, convention planners around the country are scrambling for reservations for the next big event. While the convention hall has been reserved over a year out, there are still many places in Nashville to hold conventions. If you’re determined to hold your next convention in the Music City Center, there are some things you should know.

Capacity

With 1.2 million square feet of convention and meeting space, absolutely no gathering is too large. If you plan your convention at Music City Center, you’ll have access to 350,000 square feet of exhibit space, a 57,000 square foot ballroom, an 18,000 square foot junior ballroom, and 90,000 square feet of meeting rooms. With 32 loading docks, getting your exhibits in and out of the building will be a breeze. You also won’t need to worry about parking, as the convention center will have 1,800 dedicated spaces, and there are thousands of other parking spaces in public lots within blocks of the Music City Center.

What You Need

Before you can plan an event at the Music City Center, there are some things you’ll need. First, find the proposal request on the Music City Center’s website. With this proposal request, you’ll need to know an approximate count of attendees, as well as the decorations and exhibits you plan to use. Once you submit the request, you’ll be assigned an event manager, who will then guide you through the process. Your event manager should make sure you have all the necessary paperwork, but just in case, you should be prepared with the following:

  • insurance information
  • licensing documents
  • a transient vendor license
  • a permit application
  • written permission to use any copyrighted work, such as music, literature, movie clips, etc.

Finding Hotels

Even the largest groups can find places to stay near the Music City Center, especially since the new Omni Hotel will be open soon. In addition to the Omni, the Hilton Nashville is just a short walk away, and the Renaissance Hotel Nashville is another popular choice. Not only do these hotels have the capacity for your large numbers, they also have dedicated meeting spaces for events outside of the convention. For affordable options, you can also seek out the Hampton Inn Nashville or the Holiday Inn Express Nashville. Both are within easy walking distance of the Music City Center.

Group Dining Options

Many people attend conventions solo or in small groups, so finding dining options isn’t hard. If, however, you have a large group that will stick together throughout the convention, knowing restaurants with large capacities can help greatly. Within walking distance from the Music City Center, you can enjoy The Palm, which is one of the country’s top steakhouses. With adequate notice, The Palm can accommodate 72 guests. Also nearby is the Watermark, which is located in The Gulch and offers chef-driven fare. This upscale dining location has indoor and outdoor areas that can accommodate up to 60.

If you can’t get a reservation at the Music City Center, there are many other convention locations in Nashville. The Opryland Hotel has long been one of the most coveted convention centers in the country, and it will still offer thousands of square feet in meeting space. Your convention-goers can also enjoy staying in the hotel and dining in the restaurants without having to leave the building for anything. And if you do want to leave the building, the Opry Mills Mall and a huge movie theater are a short walk away, as is the Grand Ole Opry.

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By |2014-10-16T17:11:52+00:00February 18th, 2013|Uncategorized|0 Comments

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